Privacy Statement

Introduction

The Yoga Picnic “hereafter TYP” is a wellness event incorporating yoga, meditation, healing modalities, and talks.
This Privacy Statement explains the ways in which we collect, store and process your personal data which you may provide to us at TYP festival and/or through TYP website.

2. TYP’s Role

TYP, as the organiser of TYP, is the Data Controller under the GDPR. The data controller is the organisation that determines how your personal data will be processed and for what purpose. Our contact details are as follows:

TYP Contact Details
Email	theyogapicnic@gmail.com
Post	The Yoga Picnic, Kilbeggan, Co Westmeath

3. What personal data does TYP collect and why?

3.1 “Personal data” means any information relating to an identified or identifiable natural person. Personal data can be factual (for example, a name, address or date of birth) or it can be an opinion about that person, their actions and behaviour.

3.2 We set out in Schedule 1 of this Privacy Statement a description of the personal data that we collect in connection with TYP, why we are collecting this data, our legal basis for processing this data and the length of time for which we retain your data. (The table is referred to below as our “Processing Description”.)

3.3 We collect this information from you through:

an online form on TYP website;
an online ‘mailing list’ sign up form
‘opt in’ terms and conditions establishing photo/video release.

4. Lawful Basis

4.1 TYP processes personal data under the lawful basis of consent.

5. Security of your personal data

5.1 The data you provide to us is protected and secured using the SiteGround Security plug in.

5.2 All our staff receive training in data protection and abide by policies which we review regularly with the purpose of ensuring we limit any risk to your data.

5.3 We do not transfer your personal data out of the EEA.

5.4 We cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.

5.5 Our website may provide links to third-party websites. we cannot be responsible for the security and content of such third-party websites. Please ensure you read that company’s privacy and cookies policies before using or putting your personal information on their site.

6. How long will we keep your personal data?

6.1 Personal data is only held for as long as is necessary for the purposes of which it was collected for. After this time, your personal information is securely destroyed or deleted.

6.2 Our retention periods are shown in Schedule 1.

7. Will we share your information with anyone else?

7.1. TYP has a specialist website developer employed under contract who will have access to the data.

7.2 In exceptional cases we may also share your personal data with third parties but only if it is required by law or in order to comply with a legal obligation or to assist with an investigation by An Garda Síochána.

8. Your data protection rights

8.1 Under Data Protection Law, you have many rights in relation to your personal data and how other people use it. Below we provide a summary of these rights but you can find out more by visiting dataprotection.ie.

8.2 In summary you can contact us to exercise the following rights:

A. Request information about whether we hold personal information about you, and, if so, what that information is and why we are holding/using it.

B. Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you, to check it is accurate and that we are lawfully processing it.

C. Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

D. Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below). This is not an absolute right as we may have to continue processing your data depending on the circumstances.

E. Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

F. Object to automated decision-making including profiling, that is not to be subject of any automated decision-making by us using your personal information or profiling of you. To date, TYP does not carry out such automated processing.

G. Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

H. Request transfer of your personal information in an electronic and structured form to you or to another party (commonly known as a right to “data portability”). This enables you to take your data from us in an electronically useable format and to be able to transfer your data to another party in an electronically useable format.

8.3 To submit a Subject Access Request to see what of your personal data we may be processing, if any, please contact us and we will respond as quickly as we can, and no no no later than one month after your request unless there is a problem. In this case we will write out to you and explain.

8.4 We may ask you to provide proof of identity but this is only to ensure we are not sending your data to someone else.

8.5 When wishing to exercise any of your rights it is most efficient to submit a request in writing to theyogapicnic@gmail.com. However, you can also ring us or speak to a member of our staff when at an event. We will take your details and may ask for further information to make sure we are providing you with what you need as quickly as possible. Remember our DPO is there to protect your rights and you contact them if you have any queries or concerns.

TYPData Protection Officer
Email	theyogapicnic@gmail.com
Post	Data Protection Officer The Yoga Picnic, Kilbeggan, Co Westmeath

8.6 If you wish to submit a complaint regarding how your personal data has been processed TYP, we ask that you contact us in the first instance. However, you also have the right to lodge a complaint with the Data Protection Commission (DPC). We encourage you to visit their website as they provide useful explanations of your rights and our obligations. The contact details for the Commission are as follows:

Data Protection Commission
Telephone	+353 57 8684800 or +353 0761 104 800
Email	info@dataprotection.ie
Post	21 Fitzwilliam Square Dublin 2 D02 RD28 Ireland

9. Changes to the Privacy Statement

Our Privacy Statement may change from time to time and any changes to the statement will be posted on this page.

Schedule 1 – Processing Description

What personal data we take	Purposes of processing	Legal basis for processing	Retention period
First name and surname	So that we can associate you with your ticket and allow admission to the festival, answer queries, personalise our contact with you in relation to our services, including your ticket/admission to the festival, newsletters, events and programmes, where you have asked for this,	Consent	We will store these details as long as you subscribe to TYP and/or to receive email marketing communications from TYP.
Email address	So that we can contact you in relation to the services (including your ticket/admission to the festival, newsletters, events and programmes) that you have consented to receive. Please help us by informing us if your email or any other personal data has changed.	Consent	We will store these details as long as you subscribe to TYP and/or to receive email marketing communications from TYP.
Mobile number	If you are buying a ticket for a child under 12 years old, you will be required to provide your mobile number for safety reasons. Where you give us your mobile phone number, we may use your number if we need to contact you in relation to your child, for example, if your child has become separated from you at the festival. However, your mobile number will not be retained or used in any other way.	Consent	We will store these until after the festival and they will be destroyed thereafter.
Image/voice/ performance	So that we may use images/video/performance footage for advertising and promotional purposes as set out in the document “Terms and conditions” which is opted into when any ticket is purchased.	Consent	We will store these for the duration of the relevant advertising or promotional campaign, and thereafter for a period of 7 years from the date on which the personal data was last used.
Social media account details	We run various competitions on our social media accounts, for example, facebook and instagram. Where you enter a competition through our social media account, we may use your account to contact you in the event that you win. However, your account will not be retained or used in any other way.	Consent	We do not retain these after the competition has ended.